Best accounting software for eBay sellers

It’s vital for any eBay seller to make each transaction as profitable as possible and keep an eye on the bottom line. This is a lot easier with the help of an accounting software. Many accounting software developers have stepped up to provide sellers tools to track inventory, expenses, shipping, and payroll. While there aren’t a huge variety of reliable desktop accounting software options eBay sellers can use, they will find a wide variety of cloud-based offerings with all the functionality required to track sales and finances.

The key factor for eBay sellers in choosing accounting software is the overall size of a seller’s operations. Merchants moving a small quantity of inventory or using eBay as a source of additional income will require only a small number of accounting software features and an affordable monthly subscription fee. Online retailers with a large operation and inventory and the need to handle taxes and payroll will require a more robust application.

This list includes the best accounting software offerings for eBay sellers of all sizes, from startup sellers to extensive, established operations.

Best accounting software for eBay sellers: the snapshot

The following are the best accounting options we identified for eBay sellers.

1. Webgility + QuickBooks Online. Best overall accounting software for eBay sellers. Large eBay sellers using QuickBooks but desiring data integration with their various online storefronts will quickly see the benefits of adding Webgility to QuickBooks. Webgility brings helpful automations and organization to the business, supports multiple currencies, and can update seller inventory on the fly.
2. Xero. Best accounting software for large eBay sellers. eBay sellers who want to focus their concentration on expanding sales without a significant learning curve will find a good match in Xero. Hundreds of third-party app integrations make Xero a flexible option for any business, and its wizard-based inventory module makes managing product levels a breeze.
3. FreshBooks. Perhaps one of the most versatile applications on the list, FreshBooks is known for its ease of use and is ideal for smaller eBay sellers wanting to get the most out of an online side business and online merchants with employees or contractors. In addition to being web-based, FreshBooks offers iOS and Android applications for easy management on the go.
4. Sage Business Cloud Accounting. Once known as Sage One, Sage Business Cloud Accounting provides many features eBay sellers require, such as easy profit and loss analysis, income and expense tracking, and the ability to log in anywhere there is an Internet connection.
5. GoDaddy Online Bookkeeping. Best accounting software for small or startup eBay sellers. Offering intuitive menus along with an affordable monthly subscription price, GoDaddy Online Bookkeeping is a good fit for small sellers drawn to a cloud-based accounting solution for access anywhere. eBay sellers just getting started in online sales will be happy with the ease of tracking finances, even with no previous accounting experience.
6. Zoho Books. Best accounting software for medium-sized eBay sellers. eBay sellers whose operations range from small to mid-sized will appreciate Zoho Books integration with Zoho Inventory for seamless accounting and inventory features. Zoho Books is a robust accounting option with time-saving automations and machine learning, and Zoho Inventory integrates directly with eBay.
7. WorkingPoint. Best accounting software for eBay sellers on a budget. WorkingPoint is a web-based accounting software with a feature set ideal for medium-sized to large eBay enterprises. The easy to use application offers built-in tools such as customer order history, inventory management, and straightforward pricing policies.
8. Kashoo. Heralded as “The World’s Simplest Accounting Software” by its developers, Kashoo is a reasonably priced cloud-based accounting application that is intuitive with an easy-to-use menu system. It allows eBay sellers to manage credit card payments, create and send invoices, and print checks.
9. Easy Auctions Tracker. For small eBay sellers using Windows with no interest in a cloud option, the Excel spreadsheet-based solution Easy Auctions Tracker might be a perfect fit. A once-a-year fee for a download provides sellers with an eBay-integrated spreadsheet that has the ability to collect transaction information directly from eBay.
10. 10 Minute Accounts. 10 Minute Accounts is a good accounting software option for small sellers. Sellers looking for an affordable, easy-to-use application capable of effortlessly importing data from PayPal will find everything they need in 10 Minute Accounts. In addition to monthly transaction restrictions, 10 Minute Accounts easily calculates a variety of taxes, including VAT.

Best Accounting Software for ebay sellers

1. Webgility + QuickBooks Online

Best overall accounting software for eBay sellers.

Best for:
Webgility is an ideal solution for eBay retailers of all sizes using QuickBooks Online for back-office accounting. The application boasts a variety of features and automations to handle tasks from accounting and finance to shipping and inventory with application versions to work with any size retailer.

Key functionality:
Perhaps the key feature of Webgility is how quickly and easily orders can post to multiple versions of QuickBooks (Online, Enterprise, and Point of Sale), among other back-office accounting programs. This integration permits eBay sellers to sync, track and post all orders, fees and expenses directly into QuickBooks, avoiding the time and trouble of double entry. QuickBooks Online is a full-fledged cloud accounting system on its own, but when combined with Webgility’s host of other helpful functions, it’s a powerhouse solution for eBay sellers of all sizes.

Successful inventory management can be the difference between success and profit or failure. Webgility’s inventory management module allows retailers to manage a centralized inventory database using a host of pre-configured eCommerce platform integrations. Inventory is automatically updated with each sale.

Once the database is populated, retailers can track inventory through the inventory-level dashboard. The dashboard can provide information based on total item inventory or based on sales channels to avoid overextending inventory on a specific platform.

Getting merchandise into the hands of customers is essential to a successful business, and Webgility offers a feature-rich shipping and order management dashboard. Retailers process orders and ship them quickly using integrated shipping partners. Orders are tracked from warehouse to customer, and canceled orders and returns can also be tracked and managed directly from the dashboard. Refunds can be generated automatically from the portal; however, refund and dispute transactions don’t always import into QuickBooks Online cleanly. And, Webgility creates new customers in QuickBooks Online when it cannot sync to an existing customer, making the customer list a bit unwieldy for eBay sellers whose customers tend to be single-purchase driven.

One of the biggest concerns successful eBay sellers must deal with is accurate sales tax calculation and reporting. Webgility reduces this concern by automatically and accurately calculating and validating sales tax based on location for each order. Afterward, all orders are posted to QuickBooks Online with the proper sales tax applied, meaning retailers can rest assured of tax compliance regardless of sales channels.

Access & users:
Webgility offers both desktop and cloud versions and several different plans. The “Lite” plan permits only a single user, which is not ideal for large sellers. The “Pro,” “Advanced,” and “Premium” plans allow access by two users as well as additional user settings and permissions. All plans allow for multiple sales channels, which means that users who are selling on multiple platforms (such as Amazon and Etsy) or operate multiple online stores (such as through Shopify and WooCommerce) can use Webgility to manage them all.

Ease of use:
Although Webgility is geared toward larger eBay sellers, the application itself is enticingly intuitive and easy to use. The dashboard and module-based application makes it easy to navigate the application. In the event a merchant has an issue, Webgility provides online support during standard business hours. Additionally, detailed documentation and live online training is provided. Users may also want to check out the Webgility YouTube page for additional training and detailed explanation of features.

Cost:
Webgility provides a variety of tiers, and each tier has multiple pricing levels. The tiers and levels are based on feature sets, sales channels, monthly order volume, and number of users. Customers can also reduce the cost by purchasing an annual subscription as opposed to the monthly rate.

The “Lite” plan starts at 100 orders per month and a single sales channel. It includes automated bookkeeping integration and reconciliation reports. The cost for “Lite” increases incrementally based on the expected order volume and number of sales channels; however, for a seller turning 5,000 orders per month across five sales channels, the cost is still not prohibitive. The “Pro” plan adds the option for multiple users, comprehensive inventory synchronization, and more analytical tools. The “Advanced” plan comes standard with two users and adds a number of additional features including bundles, sales tax calculations, and premium support. The “Premium” tier offers drop ship capabilities, Avalara integration for sales tax management, and several additional features.

2. Xero

Best accounting software for large eBay sellers.

Best for:
Xero has always been a great fit for small retailers and freelancers, but it’s also a good choice for larger operations and for eBay sellers in general. Xero is known for its easy integrations with hundreds of third-party apps, which means it can be a flexible accounting choice for the eBay seller.

Key functionality:
Small eBay sellers without a significant infrastructure will enjoy the web-based accessibility of Xero. Merchants can access the Xero portal from any device with a web browser and an Internet connection. Additionally, Xero users do not need to possess an accounting background to fully use all the available features. Merchants can find a variety of key performance indicators from sales, expenditures, and shipping, integrated directly from the seller’s eBay account and presented on the easy-to-understand dashboard.

Xero also offers an intuitive inventory module. Users can quickly go through the wizard-based guide to enter inventory and track each item, so they know when it is time to restock specific items. Of course, the cost of an item does not entirely represent profitability, so Xero also permits sellers to factor in additional costs, such as storage and shipping, as part of the overall profit profile.

For small eBay sellers, the Xero dashboard is perhaps its most beneficial feature. The dashboard provides a variety of easy-to-understand metrics. The merchant bank account is displayed providing the current balance but also provides the option to automatically reconcile the account from a button located in the graph. Merchants can also track total cash in and out by month.

Also available on the dashboard is the “Invoices Owed to You” widget. The widget displays how many invoices are awaiting payment and even how many are currently overdue. The total owed from all outstanding invoices is presented so eBay sellers can easily determine potential cash flow. Merchants can also create a new invoice directly from the dashboard. An invoice can be pre-populated for returning customers.

Additionally, eBay sellers can easily track bills that must be paid in the dashboard. Users will see the number and total of all outstanding bills. New bills can be created for monitoring in Xero directly from the dashboard, as well. Merchants can also pay bills directly from the application.

Xero’s best feature, however, is its ability to integrate with so many additional apps (more than 800!) to provide features beyond what Xero does on its own. Larger eBay retailers who’ve scaled up will appreciate Xero’s integration with A2X, which can save hundreds of hours a year in reconciling eBay Managed Payment transactions.

Access & users:
Xero accounts are company-based, and this allows the application administrator to create and manage multiple user accounts for any company site. Merchants will enjoy being able to access Xero from any Internet connected device with a web browser. Plus, Xero now offers four different mobile apps for both iOS and Android: Accounting, Projects, Expenses, and Hubdoc. Users can truly run their entire eBay business while on the go.

Ease of use:
To call Xero easy to use would be a bit of an understatement. The wizard and module-based web application make it super easy for users to get set up and started. Another great feature of Xero is the superior customer support. Xero provides both detailed documentation as well as an easy-to-understand FAQ on the support page. If an eBay seller cannot find the answer to a question, Xero provides a “Get in Touch” button at the bottom of each support article. Customers simply provide the requested information and Xero will contact the customer to assist. Xero does not provide a customer support number and all support requests must be made via the support page.

Cost:
Xero uses the tiered pricing model popular among many web-based accounting applications. Tier 1 is the “Early” tier, which Xero indicates is suitable for brand new eBay sellers just getting started. Tier 2 is “Growing,” which is ideal for a small business hoping to expand sales. Finally, Tier 3 is “Established,” which is perfect for larger eBay sellers who need to manage multi-currency transactions. Sellers can receive access to Xero free of charge for thirty days while deciding which tier best meets their needs.

3. FreshBooks

Best for:
FreshBooks is a browser-based accounting platform providing a rich set of features including modules for time tracking, project management, and profit and loss tracking. It is an ideal solution for eBay retailers or merchants using a variety of online sales channels.

Key functionality:
FreshBooks’s claim to fame is its simplicity. It’s an accounting platform that’s “ridiculously easy to use.” And while it was designed primarily for small to medium-sized businesses and freelancers, it’s useful to eBay sellers of any size.

FreshBooks offers an easy-to-use and informative dashboard. At login, eBay sellers can easily determine outstanding revenue including the number of overdue invoices, as well as monthly recurring revenue for customers who purchase goods each month or on a subscription basis. In addition, total profit is provided based on bills to pay and invoices paid. For retailers working on a specific project, time tracking is also available.

Invoicing is essential for any business, and FreshBooks makes invoicing eBay sales extremely easy. The invoice module allows eBay sellers to efficiently add the product, quantity, and description; brand the invoice; and apply applicable sales tax based on location. FreshBooks offers a variety of invoice templates, all of which are easily customizable. Recurring invoices are super simple to create. E-commerce retailers can attach multiple banking or saving accounts and received funds can be deposited directly into specific accounts when customers pay using credit or debit cards.

Plus, eBay offers FreshBooks integration via OneSaas. Users can select specific triggers such as new orders, new customers, or new payments. The triggers initiate corresponding actions in the FreshBooks online portal. Once the integrations have been created, eBay sellers see all eBay activity automatically in the FreshBooks portal.

FreshBooks can track and generate a significant amount of data. Although the dashboard provides a plethora of easy-to-understand graphs, eBay sellers requiring more in-depth reports will not be disappointed. FreshBooks offers standard reports that can be modified by eBay sellers to fit their needs. FreshBooks also offers reports covering a number of essential functions from profit tracking, top sales, top customers, or overdue invoices. However, there isn’t any tax prep functionality outside of a profit and loss report.

Access & users:
Because FreshBooks is a browser-based web application, users can access the application anywhere with an Internet connection or cellular hotspot. In addition to browser access, FreshBooks offers both an iOS and Android app, making FreshBooks even more functional as eBay sellers can manage transactions and invoice customers on the go. Larger eBay sellers with employees who need access to FreshBooks will need to purchase additional user licenses for each team member.

Ease of use:
No accounting knowledge is required for eBay sellers to use FreshBooks successfully. The FreshBooks dashboard provides all the menu-driven options making the application exceptionally easy to use. More importantly, FreshBooks is well known for its stellar customer service, and it routinely seeks feedback from customers to improve the product.

Cost:
Like similar applications, FreshBooks uses tier-based pricing options. The “Lite” subscription allows the eBay seller to invoice up to five clients, which is probably too limiting for even the smallest eBay seller. The next subscription level, “Plus,” allows up to 50 clients for a very reasonable fee, and the “Premium” subscription allows up to 500 clients for a modest monthly fee. For larger eBay sellers, the “Select” subscription is available, but pricing information is only available by contacting FreshBooks directly. All plans come with a 30-day money-back guarantee.

4. Sage Business Cloud Accounting

Best for:
Large eBay or multi-channel eCommerce retailers are the key demographic for Sage Business Cloud Accounting. Smaller retailers can use this outstanding web-based application, but the features and provided data might be overkill for small eBay sellers.

Key functionality:
First and foremost, Sage Business Cloud Accounting (formerly known as Sage One) provides one of the most exceptional invoice modules available. Although many browser-based applications provide similar features, such as branded and recurring invoices, Sage Business Cloud Accounting provides the most intuitive and feature-filled invoice capability. Printed invoices are possible if needed; however, it is the email invoices that provide the most functionality. Customers receive the invoice and can easily pay the invoice directly from the email.

Another nice to have invoice feature is the invoice tracking option. It is far too common to send an email and have a customer later say they did not receive or did not see it. Sage Business Cloud Accounting allows eBay sellers to see when the invoice is viewed, making it easier for sellers to know where they stand with a customer.

Sage Business Cloud Accounting connects to virtually any banking institution. Therefore, as invoices are paid, the transaction is automatically posted to the eBay seller’s bank, and the updated information is posted to the Sage Business Cloud Accounting dashboard. This makes monitoring cash flow easier and less stressful and allows eBay sellers to determine if there is cash on hand to invest in additional stock or other expenses.

Sage Business Cloud Accounting also allows a number of other integrations. Users can connect their Sage account to other applications such as Paya, Stripe, or AutoEntry. These integrations allow data to be automatically joined with the Sage Business Cloud software to reduce the need for manual entry, which can lead to errors.

Access & users:
Sage Business Cloud Accounting provides a browser-based application as well as iOS and Android mobile apps, so the application is generally available anywhere there is an Internet connection. The number of users with access to the application is determined by the pricing tier selected. The entry-level tier allows only a single user, while the more expensive tier allows unlimited users.

Ease of use:
As is the case with most cloud-based applications, use is generally intuitive; however, the interface is a bit outdated and primarily text-based. Still, users familiar with most mobile device applications, whether iOS or Android-based, should have little trouble using the Sage Business Cloud accounting environment. And, Sage provides lots of support (including phone, email, and live options), as well as a helpful online knowledge base.

Cost:
Sage Business Cloud does provide a free trial to assist potential users in determining if the application is right for them. Two simple pricing models are available. The least expensive is the “Sage Accounting Start,” which allows users to create and send invoices, track monies owed, and automatically reconcile bank statements. The other option is “Sage Accounting,” which is a bit more expensive but supports unlimited users, creating and sending quotes and estimates, and cash flow forecasting, and Sage sometimes offers deep discounts for extended time periods.

5. GoDaddy Bookkeeping Online

Best accounting software for small or startup eBay sellers.

Best for:
eBay sellers who require accounting but want to avoid the impact of significant overhead expenses will appreciate the benefits of GoDaddy Bookkeeping Online. Online retailers will find the GoDaddy option is a feature-rich—but very affordable—option that will assist in helping eBay sellers focus on growing their business and not learning a complicated accounting package.

Key functionality:
Formerly known as Outright, GoDaddy Bookkeeping Online offers a lot for eBay retailers to love. Minimum effort is required for eBay sellers to get GoDaddy up and running. The application provides a step-by-step wizard after a user’s initial login to the application and walks merchants through all the essential setup steps to ensure everything is functional and ready for business.

While it doesn’t offer double-entry accounting, it does provide comprehensive bookkeeping functionality that is plenty for smaller eBay sellers, such as invoice creation, bank and credit card transaction imports, and profit and loss reporting.

GoDaddy is another example of an outstanding dashboard. Merchants will instantly discern how their online retail business is fairing with the widgets and information displayed at login. Merchants will be able to see a summary of their profit and loss year to date, as well as their current invoice activity, and a widget with clear labels: “Money I have” and “Money I owe.” The dashboard also provides a breakdown and cost of all monthly expenses incurred including eBay and PayPal fees.

Perhaps one of the most important features for eBay retailers selling nationwide is the taxes module. Retailers can easily track estimated quarterly taxes based on sales income in addition to all applicable sales taxes. GoDaddy even provides assistance completing a Schedule C if the retailer is a sole proprietor.

GoDaddy Bookkeeping also includes a number of canned reports so eBay sellers can analyze their data. In addition to profit and loss, reports include sales by state, top customers, and top vendors for expenses. Merchants also have a variety of invoicing reports including invoice status, invoice payments and the top items.

Access & users:
GoDaddy is geared toward smaller eBay sellers and, thus, is a single-user application regardless of the chosen price tier. Users can access the application from any internet-connected device, as well as the iOS or Android app.

Ease of use:
Merchants will find GoDaddy Bookkeeping very simple to navigate and use in the browser-based version or either of the mobile apps. The functional tabs are clearly labeled so eBay sellers will easily determine which modules do what and how to use the modules.

Cost:
GoDaddy provides tiered pricing for their application. The application is subscription-based and offers three tiers: “Get Paid,” “Essentials,” and “Premium.” Currently, GoDaddy does not offer a free trial version of the application, but even the “Premium” subscription is quite affordable.

6. Zoho Books

Best accounting software for medium-sized eBay sellers.

Best for:
The Zoho ecosystem, and specifically Zoho Books with Zoho Inventory, is an ideal platform for small to medium-sized eBay sellers. Its comprehensive invoicing workflow, time-saving automation features, and integrated apps provide a powerful accounting and business management solution.

Key functionality:
Zoho Books on its own is a double-entry accounting system that is ideal for a variety of businesses. The invoicing workflow automates much of the invoicing and payment process, and the dashboard view allows eBay sellers to see real-time transaction-level data. Zoho Books integrates with a variety of payment options, including Square, PayPal, , 2Checkout, and Braintree.

Similarly, expenses are easily tracked via the accounts payable dashboard. And, Zoho Books uses machine learning to help users cut down on manual data entry, and the banking dashboard provides real-time information regarding cash and credit card account balances. As a result, monthly reconciliations take just minutes because most of the work is already done. Larger eBay sellers who have employees will also appreciate the direct integration of Zoho Payroll.

The magic of Zoho Books really happens when it is combined with Zoho Inventory, which integrates directly with eBay (as well as other online retail platforms). Zoho Inventory provides a substantial, detailed inventory management method, including COGS information and inventory tracking to help automate the reorder process. Plus, multiple items can be grouped into composite items (Zoho’s term for bundles), while still allowing individual item inventory levels to be tracked. In addition, item tagging in Zoho Inventory helps augment the reporting process, allowing a more granular view of sales.

Zoho Books also includes all the reports that any eBay seller would need (more than 50!), and all reports are available from the Reports dashboard. The reports are customizable, and for eBay sellers requiring additional detail, a Zoho Analytics integration is available. Zoho Books also facilitates recurring report generation as well as reports sharing via two methods: direct user reports-only access or exporting to Excel.

If multi-currency support is required, Zoho Books can manage that. There is also a Sales Tax Module for eBay sellers in the US, which allows the seller to add custom tax rates based on specific criteria. Individual customers can even be tagged as non-taxable. Zoho Books is also well known for its international tax reporting capabilities, so eBay sellers who sell on international platforms can rest assured that their tax tracking and reporting needs will be taken care of.

Access & users:
As with many other products on this list, Zoho Books is a cloud-based accounting platform. What makes Zoho Books special, though, is its Android and Apple apps. There’s even an iOS app for the Apple Watch, along with iPhone and iPad, and all the mobile apps feature robust capabilities compared to other accounting software apps. For security-conscious eBay sellers, Zoho Books offers user-based permissions and audit trails. The least expensive option includes two users, and the most expensive option includes 10, but additional users can be added to any plan for a modest monthly fee.

Ease of use:
Users of the Zoho ecosystem will adapt to Zoho Books (and Zoho Inventory) very quickly. Brand new users may find that there is a bit of a learning curve after the initial setup (which is fairly simple), and live support via a chatbot is only available Monday through Friday of each week. However, lots of online resources are available, and most users adjust quickly, finding the software easy to use overall.

Cost:
With a free trial available and three subscription options, there is a plan that’s right for everyone. The “Basic” plan, which includes 50 contacts (defined as customers or vendors) is enough for an eBay seller who is just getting started, and it’s extremely cost-effective. The “Standard” subscription increases the contact limit to 500 and adds some nice-to-have features, including the reporting tags. The most expensive plan, “Professional,” allows unlimited contacts and built-in inventory tracking, and the monthly fee is still quite modest.

7. WorkingPoint

Best accounting software for eBay sellers on a budget.

Best for:
Formerly known as NetBooks, WorkingPoint is a web-based application ideal for inventory-based retailers and distributors. WorkingPoint’s developers have crafted the application for ease of use, so eBay sellers can spend more time running their business and less time on the books.

Key functionality:
WorkingPoint features include customer management, invoicing and billing, inventory control, and accounting. WorkingPoint also provides a merchant portal that can be linked to a variety of review channels, such as Yelp.

At login, eBay sellers see the dashboard, which provides a host of information, including a current banking summary, overdue invoices, and expenses sorted by fiscal year to date. This view ensures eBay sellers always have a clear understanding of cash position and business health. Users can also easily create a new invoice, quote, bill or enter a new expense directly from the dashboard without having to navigate to a specific tab. Other widgets can be added to the dashboard as well, including credit card balances or top-selling inventory items.

No business survives without customers, and WorkingPoint provides a detailed customer portal. The customer portal provides easy access to contact information, purchasing history, and open and closed invoices. The information provided assists eBay sellers in tailoring promotions or advertising to specific contacts.

The invoice module allows sellers to quickly create and send invoices. Customer data can be imported via the customer module, or a new contact can be created within the invoice module. WorkingPoint automatically updates inventory based on invoices, so eBay sellers always know how much stock is on hand. Tax rates are also easily calculated in the invoice module based on customer location and purchase. At its higher pricing tier, WorkingPoint allows eBay sellers to send an unlimited number of invoices.

Finally, in addition to the information provided on the dashboard, WorkingPoint offers a host of reports in the Reporting module. Typical financial reports are included, such as a balance sheet, profit and loss statement, income statement, and cash flow statement. Users can also create additional reports to show top-selling inventory, and reports can not only be customized by predefined criteria (e.g., date range), but can be emailed or printed in a number of formats.

Access & users:
Merchants can access the full functionality of WorkingPoint from any internet-connected device and a web browser. At the lower pricing tier, only one user is allowed, but the higher pricing tier allows for unlimited users at no additional cost. At this time, however, no mobile apps are available for WorkingPoint.

Ease of use:
Users familiar with other web-based applications will have little trouble using WorkingPoint. A wizard walks users through set up at the initial login. Menus and tabs are plainly labeled and the application guides users through most features. WorkingPoint provides online support during standard business hours.

Cost:
WorkingPoint provides one of the most straightforward pricing models available with two pricing tiers. The lower tier, “Lightning,” includes enough functionality for a hobby-level eBay seller to manage transactions easily, and it’s quite affordable at under $100 per year. The higher tier, “Thunderstorm,” offers a few premium features but it still is relatively cost-effective compared to other products on this list. Plus, there’s a 30-day free trial to try the platform and see if it meets your needs.

8. Kashoo

Best for:
Kashoo, touted by its developers as “The World’s Simplest Accounting Software,” is a feature-rich accounting application ideal for small to medium-sized eBay sellers who want an easy-to-use application with a mature invoicing module.

Key functionality:
Kashoo provides an abundance of invoicing, credit card payment options, and reporting features ideal for eBay retailers. And, the double-entry accounting platform is designed to be easily used by anyone—whether they possess an accounting background or not.

The invoicing functionality is ideal for any online channel seller, including on eBay. In addition to branded invoices, retailers can customize payment instructions depending on the customer or inventory. Kashoo provides easily configured templates that make designing accurate invoices simple. Kashoo also provides eBay sellers the ability to create recurring monthly invoices and integrates the corresponding potential income into Kashoo’s reporting features.

Since many eBay transactions are paid via credit or debit card, Kashoo offers plenty of credit card processing options. Retailers can simply use Kashoo Payments as their credit card acceptance and processing tool. Payments received by credit card are automatically deposited into the retailer’s bank account. And for eBay retailers also selling merchandise in person, Kashoo seamlessly integrates with both Stripe and Clover (formerly BluePay).

And because knowledge is power, Kashoo offers a variety of critical reports. Merchants can generate reports for balance sheets, income statements, and, most importantly, sales tax. Kashoo can collect sales tax information specific to state or jurisdiction and the tax reports help eBay sellers avoid any unwanted tax surprises.

Merchants requiring payroll services will appreciate Kashoo’s integration with Paychex (in the US) and PaymentEvolution (in Canada). Larger eBay sellers who need to track profitability by specific product line will find Kashoo’s project-based budgeting quite helpful, too.

Access & users:
As a cloud-based solution, access to the Kashoo portal is available on any internet-connected device. Although the Kashoo portal is very easy to use, there is also an equally elegant iPad application with all the functionality of the cloud-based version; however, there currently is no Android app. Kashoo is exceptional in a number of ways, but it also bucks the trend of charging per user, allowing eBay sellers to create multiple user accounts without incurring additional monthly charges.

Ease of use:
Both the browser-based and Apple iPad version of Kashoo are exceptionally easy to use. The developers of Kashoo made a point of creating software that can be intuitively used by both budding entrepreneurs to seasoned eBay sellers. In addition, a chat feature and a good variety of guides and helpful tutorials are built right into the software.

Cost:
Kashoo avoids the tiered pricing so common among online accounting applications. A monthly Kashoo subscription is very affordable, and the company offers a 14-day free trial period to try before buying. Payroll will cost extra, as will support for more than one company, but larger eBay sellers still won’t find these prices to be too much.

9. Easy Auctions Tracker

Best for:
Easy Auctions Tracker is an Excel-based solution ideal for small eBay retailers with no interest in using a cloud-based solution or installing a true desktop application. Built by eBay sellers for eBay sellers, this simple, straightforward solution is one that every smaller eBay seller should consider.

Key functionality:
It must be stated, for an Excel-based application, Easy Auctions Tracker does provide some interesting features. However, it is not meant to compete with either the cloud-based or desktop accounting software used by larger eBay sellers.

What Easy Auctions Tracker does provide, however, is the ability to connect directly to a seller’s eBay account and download directly into the spreadsheet. From there, the tool allows eBay sellers to track their profits at the individual item level. The spreadsheet also provides easy-to-understand, detailed summary reports and charts to provide eBay sellers a view of monthly and annual profits.

Users can quickly download all sales information for each month. It’s helpful to know that eBay stores merchant information on its servers for three months, so even a new Easy Auctions Tracker user can quickly download 90 days worth of data directly into the spreadsheet. The information collected into the spreadsheet includes detailed item information, such as the date sold, purchase price, and sales tax collected.

Buyer info includes eBay ID and buyer state as well as the buyer’s name. Full shipping information is imported, too, including the shipping cost charged to the customer and the actual shipping cost incurred by the eBay seller, along with the date shipped and the corresponding tracking number. Finally, all fee info is collected, including listing, promotional, and store fees.

Access & users:
Access to the spreadsheet requires Microsoft Excel on either a Windows computer or a Mac running the Apple version of Microsoft Office. Because it is a macro-based Excel spreadsheet, it can be accessed only by a single user at a time and must be able to connect to the seller’s eBay account.

Ease of use:
Familiarity with Excel is helpful; however, all the heavy lifting is done through the back-end connection to the seller’s eBay account. Macros collect, correlate, and analyze the eBay data for the user, so sellers do not need to know or understand complicated Excel formulas. All in all, it’s quite simple.

Cost:
Each version of the spreadsheet is valid for an entire calendar year. At the end of the year, eBay sellers must purchase the new updated spreadsheet, but the annual fee is very affordable. Easy Auctions Tracker offers two versions: One is applicable to the United States, Canada, and Australia, and the second version is for eBay sellers in the UK.

10. 10 Minute Accounts

Best for:
10 Minute Accounts is an exclusively cloud-based accounting application ideal for small eBay retailers. It requires no set up and is ready for use immediately. And, though originally designed for eBay sellers in the UK, it also works for US, Canada, and Australia-based eBay sellers.

Key functionality:
Everything an eBay seller requires to get started is available at the main 10 Minute Accounts dashboard. From the initial login, users can select the Your Accounts tab to set up PayPal and other accounts for easy payment. Payments are seamlessly downloaded into the user’s bank accounts and current balances are displayed in the Your Accounts dashboard. In addition, eBay sellers can track and graph cash flow on the dashboard.

The Your Sales tab is ideal for tracking and sending invoices. Once the application is integrated into the retailer’s eBay account, invoices are automatically sent to the winning bidder. Retailers can also brand invoices with their company logo and schedule recurring invoices, if necessary.

In addition to the browser-based application, eBay sellers can also manage their account from their mobile devices. This permits eBay sellers to access their accounts and monitor sales from essentially any device with an Internet connection; 10 Minute Accounts even boasts that Linux users can access their data and sales.

Finally, in addition to the informative and easy-to-navigate dashboard, 10 Minute Accounts offers a variety of reports. The reports provide real-time charts powered by artificial intelligence. An important aspect to the reporting feature is the ability for European sellers to file VAT Returns digitally via the reports dashboard.

Access & users:
Access to 10 Minute Accounts is available on any device with an Internet connection. Likewise, mobile apps are available for iOS and Android. Access to the application is tied to an email address, as is the eBay integration. This restricts access to 10 Minute Accounts to a single user/email address, making it a good choice for smaller eBay sellers.

Ease of use:
As is often the case with cloud-based applications, users will have little trouble setting up or linking financial accounts, creating reports, or sending invoices. Users who experience issues will find some support options via FAQs and online documentation. In the event issues persist, a request for support can be submitted through a recently revamped online support portal.

Cost:
What makes 10 Minute Accounts ideal for both small and large sellers is there are no monthly transaction restrictions, although cost does increase based on the number of transactions each month. As is common with many web-based applications, pricing is tier-based. The “Standard” version is limited to 300 monthly transactions. Retailers with less than 1000 monthly transactions require the “Premium” subscription. Finally, the “Enterprise” version allows for up to 2,500 transactions per month, and any additional transactions over 2,500 are billed per transaction on a monthly basis.

Conclusion

Few sales channels offer the reach and flexibility of eBay. Sellers with a variety of specialties and products can nurture their sales from a small budding eBay shop into an enterprise moving significant amounts of inventory with some patience and the right tools.

One tool eBay sellers should keep in mind is accounting software to make managing the books easier. eBay sellers of all sizes can find accounting software that appropriately fits their needs. And, eBay sellers needing to keep startup expenses at a bare minimum will find a number of options available to them, ranging from free to a minimal monthly subscription cost, as well. Growing eBay sellers or sellers expanding their sales into multi-channel storefronts also have a significant number of options from which to choose.

All these accounting software options allow eBay retailers of all sizes to concentrate on growing their businesses instead of spending precious time dealing with back-office issues, taxes, and bank account reconciliation.

FAQs